Bookkeeping « RJ's Virtual Assistant Services Blog

Another Term for Virtual Assistant

June 5, 2009 at 2:21 pm | In Bookkeeping, Entrepreneur, Online Business, Outsourcing, Rita Cartwright, Rita J. Cartwright, Single-Person Business, Single-Person Business Owner, Small Business, Small Business Owners, Solopreneur, Virtual Assistant, Virtual Assistant Services, Virtual Assistants | 1 Comment
Tags: Entrepreneur, Online Business, Outsourcing, Rita J. Cartwright, Single-Person Business, Single-Person Business Owner, Small Business Owners, Solopreneur, Virtual Assistant, Virtual Assistant Services, Virtual Assistants

ritajoblack1 So, you are still not quite sure exactly what a Virtual Assistant (VA) is or what they do. Think of a Virtual Assistant as your online administrative assistant. Your first thought may be, “Geez, they are expensive.” When you pencil out the benefits you reap from working with a Virtual Assistant, your thought will be, “Wow, they are not as expensive as I first thought.”

When you work with a Virtual Assistant, your business operations will run as smooth as silk. Your VA becomes familiar with how you operate your business and, as a result, are able to complete the tasks you hand over to them. Remember, virtual assistants are also business owners and have to deal with their own business operations. Therefore, are very versed in this area.

You won’t have to worry about time-consuming tasks, such as, your e-mail marketing campaigns, maintaining your website, following up with your clients, bookkeeping, creating a new blog, to name a few. Being able to take back your life is priceless, while at the same time, your business is booming.

Next time you hear the term Virtual Assistant and are not exactly sure what that means, just think of what an administrative assistant is and the tasks they complete; except, they are online.

Temp vs. Virtual Assistant

February 26, 2008 at 10:37 pm | In Bookkeeping, Entrepreneur, Outsourcing, Single-Person Business, Single-Person Business Owner, Small Business, Small Business Owners, Solopreneur, Temp, Temporary Agency, Virtual Assistant, Virtual Assistant Services, Virtual Assistants, Word Processing | Leave a Comment

You have just found out that Sally Sue is going to need a six weeks maternity leave in the near future. Your administrative staff already has an overload of work and cannot take on Sally Sue’s tasks. You consider calling a temporary staffing agency. Since you are a small business owner, you are constantly looking for ways to save money. If you hire a temp, you will have to pay the agency a fee that is going to much more than you pay your own staff. What about the downtime? You will have to pay for that also.

Before you call a temp agency, consider retaining a Virtual Assistant (VA). If you outsource your administrative tasks to a VA, you will pay only for the actual time spent on your projects. A Virtual Assistant can help you not only on a temporary basis, but also help your staff with their overflow of various tasks.

When you partner with a VA, they become familiar with your process of doing business. They become accustomed to the type of documents, projects, and/or tasks your business generates. They team up with your staff, which makes the outsourcing procedure seamless.

Now Sally Sue has returned from her maternity leave, and you have just been informed that Billy Bob has to go out of town on a family emergency. Who is going to take care of your bookkeeping until he returns? No need to worry, your trusted Virtual Assistant also provides that service. Since you have an ongoing business relationship with your VA, no time will be wasted on hiring and training a temp, as well as the time it will take the temp to become comfortable and familiar with your processes.

Whether you have a staff or not, a Virtual Assistant can help you run your business more efficiently and smoothly, in addition to saving you money, time, and headaches.

Rita J. Cartwright, Owner
RJ’s Word Processing Services
Your Business Success Is Our Success
http://rjswordprocessing.com
866-651-3073

Announcement of New Services

January 24, 2008 at 12:43 pm | In ACT! Database, Bookkeeping, Entrepreneur, Graphic Design, Single-Person Business, Single-Person Business Owner, Small Business, Small Business Owners, Solopreneur, Transcription, Virtual Assistant, Virtual Assistant Services, Virtual Assistants, Website Design, Word Processing | 1 Comment

I am pleased to announce an addition to our virtual assistant team. Our newest member will handle our ACT! Database projects. Our team now consists of four virtual assistants with skills in various areas. They specialize in bookkeeping, transcription services, Real Estate Virtual Assistant services, website and graphic design, and now ACT! Database. Because of their skills, I am able to offer small business owners most of the services they need to operate and develop their businesses. In addition, these owners do not have to shop around for the above-mentioned services, because we are a “one-stop shop.”

My mission is to provide our clients with the type of value-added service they can trust to be exactly what they desired plus more.

Rita J. Cartwright, Owner
RJ’s Word Processing Services
Your Business Success Is Our Success
http://rjswordprocessing.com
866-651-3073

Virtual Assistant Services

December 11, 2007 at 12:41 pm | In Bookkeeping, Single-Person Business, Single-Person Business Owner, Small Business, Small Business Owners, Transcription, Virtual Assistant, Virtual Assistant Services, Virtual Assistants, Website Design, Word Processing | Leave a Comment

Due to the economy, I have decided to reduce my fees by $5.00 per hour on all of my virtual assistant services. In order to continue to provide my clients with value-added services, I feel reducing my rates at this time is necessary.

If you are a small business owner, this is the perfect time to take advantage of my services. Don’t handle all of those administrative tasks by yourself. As a small business owner myself, I am aware of how time-consuming those tasks can be. Call me today toll free at 866-651-3073 to discuss how I can best assist you.

Rita J. Cartwright, Owner
RJ’s Word Processing Services
Your Business Success Is Our Success
http://www.rjswordprocessing.com
866-651-3073

Virtual Assistant Services for Small Advertising Agencies

October 5, 2007 at 9:49 am | In Advertising, Advertising Agencies, Bookkeeping, Business, Services, Small Business, Small Business Owners, Virtual Assistant Services, Virtual Assistants, Website Design | Leave a Comment

If you are an owner of a small ad agency, you should consider establishing a business relationship with a Virtual Assistant (VA), especially if you have a small budget. Owners of advertising agencies and owners of virtual assistant businesses are similar; therefore, a Virtual Assistant understands and can anticipate your business needs. We both submit bids. An agency and a VA both respond to RFPs from potential clients. An agency’s and a Virtual Assistant’s services are billed hourly and generally are temporary. When a projected is completed, the job is over. We both work ourselves right out of a job. Ad agencies and VA businesses generally are small. According to U. S. Department of Labor, 68% of advertising agencies and public relations firms employ 1-4 employees. Majority of Virtual Assistant businesses are sole proprietorship.

We understand how time-consuming the daily mundane tasks can be. Generally these tasks are administrative in nature and can be delegated or outsourced to a Virtual Assistant. Examples of these tasks include bookkeeping, updating your website, setting appointments, placing phone calls, following up on e-mails, typing business documents, correspondences, etc. The time you save can be used to gain new clients and/or retain your current clients. A relationship between an agency and a Virtual Assistant has several advantages. When working with a Virtual Assistant, you only pay for the actual time used. Why pay someone for down time. There would be no need to pay a full-time salary or benefits. If the agency is limited on space, there would be no need to expand to accommodate an administrative assistant. A Virtual Assistant works from his or her office.

Being that advertising and Virtual Assistant industries are similar in many ways, we could establish a viable business relationship.

Rita J. Cartwright, Owner
RJ’s Word Processing Services
Your Business Success Is Our Success
http://www.rjswordprocessing.com
866-651-3073

Announcement of New Virtual Assistant Services

July 6, 2007 at 11:25 am | In Bookkeeping, Small Business, Transcription, Virtual Assistants, Website Design, Word Processing | Leave a Comment

I’m thrilled to announce the addition of two new members to my virtual team bringing the total to three. With their assistance, I am now able to offer bookkeeping and web design. Read all about it in my press release. Just follow this link http://www.prweb.com/releases/2007/07/prweb537799.htm.

It is certainly a privilege to be able to work with such skilled and talented virtual assistants. In addition, I am now able to expand my list of services, as well as grow my business. Stay tuned!!

Rita J. Cartwright, Owner
RJ’s Word Processing Services
http://www.rjswordprocessing.com

Virtual Assistants Do More Than Just Type

July 3, 2007 at 2:35 pm | In Bookkeeping, Business, Marketing, Small Business, Target Audience, Transcription, Virtual Assistants, Website Design, Word Processing | 1 Comment

Virtual Assistants (VAs) who are business owners do more than just type. We are also entrepreneurs, in addition to being small business owners. Virtual Assistant Networking Association (VANA) defines VAs as “A Virtual Assistant (substitute VA or Virtual Associate) works independently at an arm’s length, via the Internet, utilizing the latest technologies, to provide immediate professional support, services and skills to busy entrepreneurs and business managers.” International Virtual Assistant Association (IVAA) definition is “A Virtual Assistant (VA) is an independent entrepreneur providing administrative, creative and/or technical services. Utilizing advanced technological modes of communication and data delivery, a professional VA assists clients in his/her area of expertise from his/her own office on a contractual basis.”

As small business owners, we face the same issues and concerns as our clients. VAs are dedicated to helping their clients grow their businesses, while at the same time expanding his/her own company. It is a win-win situation. In addition to providing services, we are faced with the daily operations of a small business. These operations include everything from bookkeeping to marketing. In fact, VAs are hiring their own virtual assistants to help with the administrative tasks. We understand our clients’ business needs, because we are them. We do more than just type.

Rita J. Cartwright, Owner
RJ’s Word Processing Services
http://www.rjswordprocessing.com

Another Way To Grow Your Virtual Assistant Business

June 30, 2007 at 8:21 pm | In Bookkeeping, Business, Marketing, Small Business, Transcription, Virtual Assistants, Website Design, Word Processing | Leave a Comment

We, as virtual assistants (VAs), generally attempt to grow our businesses by obtaining more clients. Now the new strategy is to grow our businesses by organizing a team of VAs to subcontract or outsource projects to. These VAs provide services, which will complement your services rather than compete with them.

In an attempt to grow my virtual assistant business and deepen my service list, I’m applying the same strategy. I recently organized a team of three VAs. My core service is word processing, and my team services include bookkeeping, real estate virtual assistant services (REVA), transcription, and website design. Their services complement my services rather than compete with them. Now I can offer these services in addition to my current offerings.

If you are Virtual Assistant wanting to grow your business, consider organizing a team of virtual assistants.

Rita J. Cartwright, Owner
RJ’s Word Processing Services
http://www.rjswordprocessing.com